THE ESTATE EXECUTOR’S SURVIVAL GUIDE

 © 2014 Keep the Change
Contact email: johnp (at) ktchange dot com

I know it is not easy to cope with the death of someone close to you. This may be a difficult and confusing time. I hope this guide can in a small way lessen some of the confusion by offering suggestions, tips, reminders, and information you may need to fulfill your responsibilities as an executor or heir.
This guide will give you step-by-step guidance on how to identify who might be of help to you and research other guide books. There are also sections on how to sort out materials, determine a fair division of property among heirs and more. You will find tips and suggestions here you are not likely to see elsewhere.

Each section has an introduction followed by tips and suggestions. At the end of this guide will be a list of Library of Congress and Internet search terms to use to research more information. Words defined in the Terms and Abbreviations section are hyperlinked. When conducting research remember to consult reference librarians at your public and county law libraries. They often can lead you straight to the resource you seek.

Please contact me if you have comments or suggestions about this guide.

Note: This guide is for general information only and should not be relied upon for legal or financial advice. Dealing with the complexities involved in coping with an estate requires you seek help from qualified professionals such as a probate attorney and estate accountant.

TABLE OF CONTENTS

Getting the News   

Checklist for Out-of-Town Travel   

Checklist for the Time Around the Funeral or Memorial   

Getting to Work   

Watch out for Scams and Fraud   

How to Hire Professional Help

Cash, Trash, and Stash

Dealing with Companies and Bureaucracies

Envy-Free Property Division

Resources

How to Select an Executor Guide Book

How to Evaluate a Website 

Useful Library and Internet Searches

Terms and Abbreviations

GETTING THE NEWS …

Getting the news of the death of someone close to you will overturn your normal world, no matter how prepared you think you are. Death changes the lives of the living forever.
If you were very close to the deceased, create the time and circumstances you need to deal with the shock of the news. Use whatever ways which work best for you. Some people seek out others such as friends or family, while other people need to be  alone. Still others need to walk or sit in a park or garden. Most of the time other people will be understanding, but even when they are not still insist on what you need. Do not feel ashamed if you find you need to get emergency professional psychological help to deal with your grief.
This is not a safe time to be driving a car or handling dangerous equipment. Even cooking holds some risks you may injure yourself. It is better to have a friend or family member drive you or hire a chore service to run any needed errands. If you must drive, avoid rush hours and use streets with little traffic.
Naturally, contact family members and friends of the deceased who need to be told. Start planning the funeral or memorial that accord with the deceased’s wishes. Make arrangements for what will happen to the body (burial or cremation). Let your funeral director know what actions, rituals or  timing of events are expected in your cultural or faith traditions.
Inform your employer you have had a death in the family and arrange a leave of absence.
If you need to make travel arrangements, use the lists on the next several pages to help you remember what to take and how to prepare for your role as an executor.  

CHECKLIST FOR OUT-OF-TOWN TRAVEL


If you will be leaving your home empty, make arrangements for it to be secure in your absence. Remember, mail needs to be collected, plants watered and pets cared for.
Arrange for a place to stay. If you cannot stay with friends or family, extended stay hotels offer one low-cost option. They have very competitive rates for efficiency rooms with stoves, refrigerators, microwave machines, pots, and enough plates and utensils for two people.
Buy travel tickets. If traveling by air, ask for the bereavement fare, but also ask what the normal fare is. Sometimes the normal fare is lower than the bereavement fare!
Arrange to rent a car, but only if necessary.
Pack. Some things to take along:

Appropriate clothes for the funeral or memorial
Toiletries
Socks and underwear
Sleep wear
Keys you have (deceased’s home, safe deposit boxes, storage lockers, etc.)
Legal papers (the will, power of attorney, etc.)
This booklet and other guides
Small pack of tissues
Cameras and film
Driver’s license
Address book
Medicine
Glasses
Maps
Checkbook and credit cards. You may want to put all expenses for the estate on one card. This simplifies part of the record keeping you’ll need to do.
Three ring binder. See note at end of list.
Work clothes and gloves in case you have to rummage through a dirty attic or closet.


Note about the three-ring binder: A standard three-ring binder offers advantages to most other systems for keeping notes, such as, pages can easily be inserted, moved, or removed, it is easy to expand to a larger binder if the need arises, divider tabs can help keep information organized, and important documents such as the will and death certificate can be put in sheet protectors and inserted in the binder for ready access.  You’ll need a one-inch binder for your first trip. Label your divider tabs: Funeral and Memorial, Invitation list, Obituary and Notices, Location of Papers and Accounts, Real Estate, Vehicles, etc. Put about 40-50 lined notebook pages in your binder and make sure to pack it.
The list beginning on the next page will help you during your trip for the funeral or memorial.

CHECKLIST FOR THE TIME AROUND THE FUNERAL OR MEMORIAL

Locate the will.
Publish a legal notice of the death (or have your attorney publish it). In some states this limits the amount of time creditors have to make a claim on the estate (check with your lawyer about law in the deceased’s state).
Carry your three-ring notebook everywhere. Jot down any information you received in the appropriate section.
Try to have an heir, family member, or friend with you when you meet with undertakers, bankers, etc. They provide a witness to the meetings as well as a sounding board for the decisions you will have to make.
Follow the wishes of the deceased as expressed in the will or as told to you before the deceased died. For example, if the deceased wanted his or her body or organs donated for medicinal or scientific research, it is your task to make the proper arrangements for that to happen.
Get a copy of the local phone book (both white and yellow pages). Ship it to yourself if it is very bulky. Online white and yellow pages often limit their free information.
If no one will be living in the house the deceased owned right away, while you are in town:
Keep the phone service, but get rid of unneeded services such as caller ID, speed dialing and three-way calling. Keep or add call forwarding and make sure to forward calls to your number before you leave.
Transfer all utility bills to the “Estate of ____ ____” or your name and have the mailing address changed to the estate's mail address.
Rent a mailbox and use it solely for estate mail. This keeps junk mailers, solicitors and telemarketers from thinking the deceased has moved in with you. When you are done with your executor duties, simply cancel the box and don’t provide a forwarding address.
Collect all outstanding keys. If you are not sure who has keys, change the locks. If you must, explain to questioning heirs that the executor must control the assets of the estate until it has been inventoried and appraised.
Have the gas turned off.
Leave the electricity on. You will need the power when in the house.
Stop newspaper and magazine subscription services.
Return all junk mail with a line through the deceased’s name and address and marked
Return to Sender
Addressee Deceased
To save time, make labels on your computer.
Order plenty of copies of the death certificate. Every heir may want to have an official duplicate. You will also have to send official duplicates to the Social Security and Verteran’s Administrations, pension funds, insurance companies, and other businesses as you close the deceased’s accounts. The funeral home may offer to order copies for you as part of their service. Since the expense is minor, order a many more than you think you will need—just in case you do.

GETTING TO WORK

Probate is the process of proving the legal validity of a will and executing its provisions. When a person dies testate, that is, having left a valid will, he or she usually names someone to serve as executor. When someone dies without a will, or intestate, the court will appoint a personal representative or personal administrator. Note: Not all estates require executors or administrators, but some type of court approval is always required before any estate property can be disposed of or distributed to beneficiaries. In all cases, it is advisable to consult with a lawyer familiar with the probate process in the state the deceased lived in. If you are named the executor or administrator, many states allow you to collect a reasonable fee from the assets of the estate for your time.
   As the lead heir, executor or personal administrator, you are a fiduciary agent, this means others (in this case the other heirs and the court) trust you to exercise care with the resources and assets of the estate. Your first responsibility is to pay the deceased’s taxes, debts and bills. Later, it’s your job to distribute the assets according to what is written in the will or as approved by the court. If you are appointed by the court as an executor or administrator, you must get court approval before disposing of any of the estate’s assets.
   An executor’s or personal administrator’s work is full of details. Some tips:

No matter the size or complexity of the estate, it is always wise to seek the advice from an attorney with experience settling estates in the deceased’s state.

For reference, find a guide book (see page 22) for executors with information about the probate requirements and process in the deceased’s state.
Use a three ring binder to help you keep loose notes and random papers organized.
Empty a file drawer or storage box to make room for the paperwork you will accumulate.      
Have the IRS send you the forms and publications you need or download them onto your computer from the Internet.
Dedicate a credit card to expenses for the estate. This will simplify record-keeping later.
Open a checking account in the name of the estate. You may need a taxpayer number for the estate from the IRS to do this.

WATCH OUT FOR SCAMS AND FRAUD

Yes, sad to say, but there are people, and even organizations, ready to take unfair advantage of the confusion and emotional turmoil executors and heirs experience. You can avoid these scam artists by following some basic guidelines.
Find out from your lawyer what you do, and don’t have to include on insurance claims forms. Sometimes companies go “fishing” for information that might give them excuses to avoid paying a rightful claim.
Learn the current tricks being pulled by scammers by using the search terms at the end of this guide. 
Do not commit the estate’s property or money until you are satisfied your actions fit the deceased’s wishes or is fair to all heirs.  Greed can lead friends of the family or heirs to use death as a means of advancing their own self-interests to the detriment of the estate and other heirs.
If a company or person calls you and you don’t know them or why they called, never give them any identification (such as Social Security Numbers).
Beware that some people read death notices and then present phony bills and demand payment. Since you cannot know right away which bills are legitimate and which are fakes, ask for the bill in writing with a itemized listing of what was ordered, date ordered, means of shipment, etc. If later you are still not sure you should pay it, check with the Better Business Bureau or your state’s Attorney General to see if the company has any complaints outstanding against it for running this type of scam.

HOW TO HIRE PROFESSIONAL HELP

The more thorough the checks you make before hiring someone, the greater your chances you will get the work you expect for the fee you expect. The following suggestions will help you hire professional help such as lawyers, accountants, contractors and movers.
1. Create a clear image for yourself of what you want. Make a detailed list or drawing.
2. Make sure to consider what you are willing to pay and when you want the work finished. Sometimes you might be able to pay less if you can let the professional set the timing or pace of work.
3. Decide your criteria for making your decision. Possible criteria include:
          Can they complete the work on time?
          Are charges within a range charged by other people or companies offering that service.
          Are the written estimates easy to understand?
          Does the estimate state what will happen if a delay occurs or something is more costly than estimated?
        Did someone you trust refer the professional?
Avoid anyone who solicited your business without your first contacting them or were referred to you from someone you trust. See page 10 on scams. Remember to treat these referrals with care and continue to apply your due diligence.
Ask people you have hired for a related service to refer someone. For example, attorneys often can refer reputable accountants or bookkeepers; carpenters have worked closely with plumbers and electricians. 
Contact the Better Business Bureau, licensing agencies, and professional associations to see if anyone has complained about a professional’s work.
Call the names on your list. You want to know:
        How familiar are they with the type of work you need?
      How long have they been in business?
      Are they insured and bonded?
      Can they complete the work within the required time?
     
Can they provide you with bank and client references?
     
Do they meet the criteria you set out in step 3?

Schedule appointments with at least three (3) potential hires. Ask for detailed estimates and go over them carefully.
Review your top choice’s estimates and contracts with someone else to make sure you have not overlooked anything.
Review the final payment schedule and terms before signing the contract. Never agree to pay the whole fee in advance.
Keep a close watch on the work, either in person, or if you live out of town, by someone you trust. Point out problems as soon as you notice them so that corrective actions can be taken before the expense and time for correcting them can add up.

CA$H, TRASH AND STASH

CA$H. For some estates sorting out what is valuable from trash and then determining a fair value so heirs can get their designated share becomes the major task of the executor. In general, when trying to sell an item through a third party such as a dealer or auctioneer, choose to work with the person who stands to make more the higher the selling price. For example, dealers make their money on the difference between what they pay the estate and what they can then resell the item for. Auctioneers, on the other hand, take a percentage of the winning bid, so the higher the bid price the more money both the auctioneer and estate make. 

Consider that you have some large pieces of furniture and a mixed collection of small decorative pieces none of the heirs want. You decided to sell them and add the money to the cash balance of the estate for later distribution. What are your options?

Sell it yourself.
  You can easily sell many items with a garage/estate sale, by placing an ad in the local paper, or listing on an online auction site like Ebay. This option works best  if you know the value of the property or are confident the resale value is not that great. Collectors offer the best prices. The What's it Worth? site can direct you to online resources.

Estate liquidators. These companies can  inventory the personal property and collectibles and hold a sale at the estate property or at their business. Some are associated with a not-for-profit organization and can give you a tax-deductible receipt for any unsold items you let them keep as a contribution. If you go this route compare paying a flat fee against the liquidator getting a percentage of the total sale. Since the liquidator stands to make more money if the overall receipts are higher, the percentage arrangement helps align their interests with that of the estate.

Auctioneers. Auctioneers make their money from both parties in a sale: they take a percentage off the winning bid and they charge the buyer a premium, usually ten percent of the bid. Definitely solicit business from several companies. When you look over your property with an auctioneer listen for how he or she refers to what you own. For example, one executor showed his father’s property to an auctioneer who said nothing, claimed the neighborhood was poor for sales potential and offered to buy it all for a low figure and then auction it under his own account.
A second auctioneer was quite excited, and noted that the collected ceramics were made in “Occupied Japan” and fetched $10 each, some pottery and dishware were well- known collectables, etc. He also promised to restore damaged and broken furniture at cost to help them sell at higher prices at auction. The second auctioneer got the business and the estate netted over double what the first auctioneer had offered.

Dealers. A dealer is truly a middle person between you and the ultimate buyer. Dealers make their money by the difference between what they can pay for an item and what they can later sell it for. Unless you know the value and current market for an item which puts you in a good place to know if a dealer offers a fair price, be cautious when dealing with dealers. If someone “appraises” the worth of something and then offers to buy it at that price, ask for that appraisal in writing and then get a second, independent, appraisal before agreeing to the deal.

Appraisers. Appraisers use their education and experience to estimate the value of an item. They use different criteria (and thus will make different value decisions) depending on whether an item is being appraised for resale or tax purposes. Expect to pay higher fees for written appraisals, lower fees for verbal appraisals. You may want to establish a threshold of value to decide when to get a written appraisal. For example, if an item is worth less than $500 you might note for your records the verbal appraised value; if over $500 the estate might pay to get the appraisal in writing. 

TRASH. This category also includes recycling.
Throw out or recycle anything with zero value—newspapers, advertising circulars, musty clothes, irreparable appliances. You know it’s trash because it’s common, cheap, outdated, ugly, no heirs want it, and no one would be interested in buying it or taking it as a donation.
If you have very little trash to contend with put it out for regular trash pick up. This is why you keep the garbage utility paid up even if the house is empty. Sometimes larger items such as sofa or refrigerator will also be accepted if you make arrangements with trash collectors.
Great quantities of trash or many large items might require a trip to the dump.
If going to the dump is too great a burden, consider renting a commercial dumpster. Often these can be rented for a week and included in the price is the company picking up the dumpster and taking it away. 
Buy the thickest trash bags you can find. Usually these are sold at contractor, janitorial supply, and hardware stores. Thickness is measured in 1/1000th of an inch units called “mils.” The thickest bags, 3 mil thick or greater, are sometimes sold as “contractor grade.”  Thick bags rarely rip even if you put heavy, sharp or bulky items in them.
To avoid the frustration of running out of bags and extra trips to the store, buy a few more boxes of bags than you think you will need on your first trip and keep the receipt. When you are done return the unopened boxes of bags for a refund.

Other things to have at hand include:
   
gloves (rubber, work, and gardening)
   
disposable surgical masks
   
hand truck
   
plastic tote boxes
   
cardboard boxes
   
shipping tape
   
labels
    markers
   
tape measure
   
camera w/ flash
   
twine
   
tarps
   
dust rags
   
paper towels
   
disinfectant
   
flashlight with batteries
   
tool box with tools


STASH. As executor you’re responsible for the security of property until you turn it over to the appropriate heir or sell it.
If you cannot fully secure the deceased’s home, consider renting a storage locker for larger items.
A safe deposit box can secure paper documents such as deeds and insurance policies, but don’t forget to put jewelry, stamps, or coins there as well. 

Shipping. When it comes time to ship property to heirs there are many options which can save the estate money or time.
Beside the major package delivery companies like the United States Postal Service (USPS), Federal Express and UPS, you can sometimes save money by using Amtrak or Greyhound Bus lines. For very expensive or bulky items your best option is to use a specialized moving company like one a museum might hire.

You can save money by reusing boxes. Many people access shipping and moving boxes through sharing or recycling sites like Freecycle or Craigslist. If there is a lot of print, carefully separate the box where it is glued together, turn it inside out, and retape it together.

DEALING WITH COMPANIES AND BUREAUCRACIES


Contacting nonresponsive organizations  could be the start of a frustrating, time-consuming effort to get a company or branch of government to do their jobs. Some tips and reminders:
Take detailed notes. Note the number you called, the full name of the person you spoke to, their supervisor’s name, the date and time of the call, what you requested, their response, what should happen next and how long it should take.
Ask if the customer service representative has experience dealing with deaths and estates. If he or she does not, ask to be transferred to their supervisor or another service rep who does.
Repeat any addresses or numbers read to you. Ask the customer service representative to repeat any information you provide them.
Ask follow-up questions. For example, if told you need to send a “copy of the death certificate” ask if a photocopy will do or do they need an authenticated copy. If you must send an official duplicate, ask if they will return it if you enclose a SASE.
If told you need to send a notarized form, make sure to find out exactly what they require—notorized is not the same as a Medallion Guaranteed Signature.
Build a paper trail of their own documents in case you need to resolve some problems later. Ask if a paper record of the call—and and promised actions—can be mailed, emailed, or faxed to you.
 

When you hang up, review your notes for thoroughness and legibility.

When dealing face-to-face the suggestions for keeping detailed notes still apply. In addition, you should be aware:
Ask if there are written instructions for heirs or executors in your situation (surprisingly often there are not).
Get the business card with a direct phone number for everyone you speak to.
Take someone with you as a witness and to provide a second perspective on the proceedings.
If things seem to be going nowhere, take your complaints up the organization.
When you come across someone who knows what they’re doing, return to them and let them direct you around the organization.
If you are repeatedly frustrated, get your lawyer involved.

ENVY-FREE PROPERTY DIVISION

After debts and taxes are paid and the value of the total estate assessed, there comes a time when the property will have to be divided among the stated beneficiaries of the deceased’s will. This may be the time for crusty sibling rivalries to resurface, when you may learn that adult children of the deceased have each been promised the same item, and where the heirs pay close attention to issues of equity and fairness.
There is help from the field of envy-free division that first drew the attention of mathematicians but now has seen growing interest in other disciplines. To read more about this concept follow the search prompts at the end of this guide under “Envy-Free Division.” When you come to the time to divide what’s left fairly, consider these points:
There are many other ways the heirs might value an item other than simple monetary worth. For example, the heir with a strong interest in gardening might value the deceased’s rototiller more highly than the sheet music collection.
Use a point-value scheme. This is preferred to a cash-value scheme because points can more easily be used to show sentiment. Also, the IRS might use any monetary value the heirs place on an item as a means of collecting more taxes.
Envy-free division can happen even when heirs lack complete goodwill among themselves.
For help understanding fair division call the chair of your state university’s math department or your local mediation service.

RESOURCES

What's This Worth? How to use the Internet to research the value of your antiques.

Internal Revenue Service. Publication 559: Survivors, Executors, and Administrators. online at: http://www.irs.gov/pub/irs-pdf/p559.pdf  or call 1-800-906-9887 to learn how to receive it by other means. As soon as you are able you will want to file:
Form SS—4: Application for Employer Identification Number. This will give you a taxpayer ID number for the estate.
Form 56: Notice Concerning Fiduciary Relationship. Send Form 56 to the IRS Center where the deceased filed taxes to notify the IRS that you are the executor. You will send this form twice—once to alert the IRS that you are the executor and a second time  after you’re finished distributing the estate.

HOW TO SELECT EXECUTOR GUIDE BOOKS


A good guide book can serve as a wise advisor through every step of the executor process saving you time, money and aggravation. Tips for selecting a guide book:
How current is it? Check for the copyright and publication date. If it is a revised edition of an earlier work, check to be sure it really has been updated (look for references to recent laws or court cases).
Is the book specific to  state of residence of the deceased? A book specifically about administering wills in that state will have more detailed information than a general reference book.
Does it contain sample forms? Are they filled in? Are there blank forms for you to copy and use? Are the forms current?
Does it explain how to get Veteran Administration and Social Security benefits?
Does the guide deal with insolvent estates in the state the deceased died in? At the beginning of the process you may not know if the estate you are handling will ultimately prove to be solvent (have an excess of assets over liabilities and debts) or insolvent (owe money).
Does the book have the right tone for you? Finding a book with a compassionate tone might be especially important to you if the deceased was very close to you or suffered a traumatic death such as suicide, murder, or an accident.
If you have to move the body a long distance, does the book offer guidance about the proper storage and transportation of the deceased’s body?
Does it include the contact information (addresses, phone, email, web sites, etc.) you need? These include, but are not limited to, state and local government offices where death certificates are kept, Veterans Administration, Social Security Administration, state taxing authorities, Internal Revenue Service, and so on.
Does it pass the table of contents and index test? See if you can use the table of contents and index to look up something relevant to your responsibilities. If none come to mind, try to find the sections in the book dealing with “transportation charges,” and “insolvent estates.”
Does the guide explain what is permissible for you to charge for executor fees?
Does it offer tips on how to organize your work and your papers?
Does it have a glossary?
Does it have blank forms to help you stay organized? Especially useful are forms to list contacts, heirs, real estate, personal property, and investments.
Does it discuss details about situations you are likely to face?
Are the chapters laid out in the same sequence as the tasks you need to complete as executor? If they are, this lets you focus on one task/chapter at a time and not have to try to absorb the whole book at once.

HOW TO EVALUATE A WEBSITE


When evaluating a website bear in mind that the sole judge of its worth or quality is you. Unlike a book which most often needs at least two minds (the author’s and the publisher’s) in agreement that it should be produced, a website can be the creation of a single person. So beware. With that said, the Internet can be a great source of  information. Use these tips to make the best use of this resource.
Who sponsors the web site? Rate a web site created or sponsored by organizations you are already familiar with higher than one by someone you have not heard of. Local, state and federal government sites can usually be trusted to have accurate information.
If an organization supports the site, have you heard of them? Do you trust them to prevent false, inaccurate, or misleading information from appearing on their web pages?
Can you track any quoted materials back to the original source? Sometimes a follow up search will take you to the original material.
Does it have a useful set of links and resources?
Is the site mostly information … or advertising?
Does the information the site provide ring true with what else you know? If you learn something new, can it be confirmed with further research?

USEFUL LIBRARY AND INTERNET SEARCHES


[Note: Internet searches tested on Google (www.google.com). Library searches tested on library of Congress (LOC) website (http://catalog2.loc.gov/vwebv/searchAdvanced).]

(Links tested on 3/31/2014)

Remember, the reference librarian is your friend. If you encounter problems finding the type of information you need, ask the reference librarian at your local library for help.

How to use these prompts.
   1. Find the topic area in this list you want to search for.
   2. Go online and go to Google or Library of Congress site as indicated.
  3. Type in the underlined words. Words in italics should be replaced as indicated. For example, you would replace state with the name of your specific state such as Georgia or Kansas.
If your state is two words, like North Dakota, enclose the name in double quote marks and always use lowercase, like this: “north dakota.”

These search prompts are meant to get you off to a good start—you may have to experiment with different terms to find exactly what you are looking for.

Appraisers
    Google search:
    appraisers association

Auctions
    LOC command keyword search:
    selling AND auctions NOT ebay

A
uctions
    Google search:
    category auction ~guide -ebay -online
    state auctioneer
   

Bookkeeping

    Google search:
    basic bookkeeping

Dealing with executor duties:
    LOC keyword search:
    death guide executor
    Google search:
    executor duties

Envy-free division
    LOC keyword search:
    fair division   — as a phrase
    Google search:
    allintext: "fair division" heirs mediation

Getting the News ...
    Dealing with grief
    Google search:
    death initial reactions coping
   
    Dealing with traumatic death
    Google search:
    cope traumatic death 
  
    Dealing with ambiguous loss
    Google search:
   
cope ambiguous death

Handbooks and Guides
    see also Dealing with Executor Duties
    Google search:
   
"state" executor

How to Hire a Tax Accountant

    Google search:
    hire "tax accountant" estate

How to Hire an Attorney
    Google search:
   hire “estate attorney” -real

Inheritance issues
    Google search:
    inheritance issues heirs

Inherited IRA
    Google search:
    inherited IRA

Online auctions
    LOC keyword search:
    online auctions
    Google search:
    selling online auctions

Organizing The Process
    Google search:
    organize "3-ring" binder tips
    "getting organized" executor

Power of attorney
     Google search:
    "state” “power of attorney" form

Scam and Frauds
    Google search:
    common scams

Social Security
    Google search:
    “social security” death benefit   

State specific estate information
    Google search:
    "state" guide estate death executor

Veterans’ Administration
    Google search:
    veterans administration death benefit   

TERMS AND ABBREVIATIONS


authenticated copy — see certified copy.
certified copy — an official copy from a governmental agency, usually printed on special paper or embossed with the agency’s seal.
due diligence — to take proper care and heedfulness.
executor — the person named in a will to manage an estate.
fiduciary — a person obligated to others to sustain a special relationship of trust, confidence or responsibility.
inherited IRA — a special type of Individual Retirement Account (IRA) created for heirs from the proceeds of the deceased’s IRA account. See page 28 for how get more information on this type of account.
intestate — dying without a legally valid will.
lien — a legal right or interest that a creditor has in another’s property that lasts until the obligation is paid or satisfied.
Medallion Signature Guarantee — A stamp and signature which confirm that the signature on a certificate or stock power is genuine. A Medallion Guarantee is obtained from an eligible institution participating in the Medallion Guarantee program, such as a commercial bank, broker, trust company, etc.
mil — Unit of measure equal to 1/1000 of an inch. Best shipping tape and trash bags are both 3 mil thick.
notary public — A notary public is a person authorized in a particular state to witness or attest to a signature by
notarizing a document after watching the person sign it.
official duplicate — see certified copy.
personal administrator — a generic term for the manager of an estate.
personal representative — see personal administrator.
point value scheme — a method of assigning value to property which uses points rather than dollar amounts. For example, heirs might each be given one hundred points to assign among the property of the deceased. An heir really wanting to inherit a specific object might “spend” a majority of his or her points on it to try to secure it, even though the actual monetary value might be relatively small.
power of attorney — a legal instrument authorizing someone to act as another person’s agent or attorney.
probate — the process of proving the validity of a will and executing its provisions under the guidance of the court.
SASE — Stamped, Self-Addressed Envelope.
testate — having a legally valid will.

© 2014 Keep the Change. Comments welcome. Email: johnp [at] ktchange [dot] com